Position: Programme Officer
Reporting to: Head of Programmes
Location: Orpington, Greater London
Starting Salary: £22,000 to £25,000 per annum
Development Pathways is committed to transforming the lives of the world’s most vulnerable people. Do you want to help us make the difference? Join our friendly team and help strengthen our growing Programme Management Team.
You will be joining us at a very exciting time as we look to expand our thematic scope of work and strengthen our regional hubs in East Africa.
Development Pathways is an international consultancy organisation with a wealth of expertise in the areas of social protection, poverty and vulnerability analysis, social development, management information systems, research and training. We are committed to innovative, progressive and evidence-based social policy and aim to influence international debates on social policy through our website and participation in international fora. We combine country-specific social and political analysis with lessons learnt from extensive international experience in order to ensure that policies and programmes are robust and benefit the most vulnerable, including children, women and persons with disabilities.
Our team has worked extensively across Africa, Asia and the Pacific, and Latin America on assignments for a range of clients, including United Nations agencies (UNICEF, WFP, ILO, UNDP, UNDESA) and development banks (World Bank, ADB), government donors (e.g. DFID, DFAT), and international NGOs (e.g. HelpAge, Save the Children). Development Pathways is also a consortium partner in the Expanding Social Protection (ESP) programme in Uganda; the Capacity and Policy Development Facility (CPDF) in Rwanda and the Mahkota social protection programme in Indonesia.
We currently have over 30 staff members, working alongside a global network of trusted consultants. Our offices are located in Orpington (Greater London, United Kingdom) and Nairobi (Kenya). As an employer, we put our staff first and are committed to flexible working practices and developing our staff’s professional capabilities.
About the position
The Programme Officer will be part of our growing Programme Management Team and will be responsible for providing the day-to-day project management and administrative support within one of our Technical Units. Additionally, this position will support other teams within the company, e.g. Business Development, Finance and other Technical Units. This position will report to the Head of Programmes.
Responsibilities and Duties
The responsibilities of the Programme Officer will cover all aspects of project management, including contracting, financial and logistical processes, as specific below, with responsibilities growing as his/her capacity develops:
- Project management
- Overall responsibility for initiating, overseeing implementation, and closure of projects;
- Ensure risk management of assigned projects, and escalating to management when appropriate;
- Ensure timely delivery of high-quality project deliverables, in coordination with the Development Pathways Team Leader;
- Lead on project tracking regarding team and consultant input days, deliverable deadlines, invoicing schedules, etc.;
- Setting up, filling and updating project management documents;
- Maintaining project folders, spread sheets and databases, ensuring that all relevant information is saved in a clear and accessible manner;
- Contributing to the establishment of new and improved project management processes, policies and procedures;
- Training staff and consultants on project management policies and procedures;
- Reviewing and managing client contracts;
- Negotiating, drafting and managing consultant sub-contracts;
- Communicating and building strong relationships with consultants and clients;
- Supporting the coordination of project research activities, such as formatting of reports, organising workshops, etc.
- Financial management, such as monthly budget forecasting and reviewing variance of actual spends to forecast;
- Monitoring and ensuring compliance with the client contract and invoicing schedule;
- Reviewing consultant and staff invoices and expense claims;
- Preparing and raising client invoices in a timely manner;
- Keeping project related financial documentation up to date.
- Planning and coordinating project field missions with staff and consultants;
- Identifying services needed for field missions and adhering to agreed budgets;
- Working with the Programme Administrative Assistant to facilitate travel arrangements for staff and consultants, e.g. accommodation, visas and flights;
- Drafting country brief manuals and ensuring they are kept up to date.
- General Support
- Contribute to organisational strategy development and annual planning;
- Contribute to social protection thought leadership of the company;
- Provision of support across the company as required;
- Working in compliance with Development Pathways’ policies and procedures;
- Undertaking other activities as and when they arise.
- A university degree in a relevant area, e.g. international development, international relations or project management; and/or a minimum of two years of relevant experience in a project management environment;
- Excellent attention to detail;
- Excellent organisational skills with the capacity to work with little supervision;
- Outstanding time management skills, with the ability to work under pressure, manage own workload and prioritise tasks;
- Excellent interpersonal skills, with the ability to communicate appropriately and professionally with people at all levels and from diverse backgrounds;
- Professional fluency in written and spoken English;
- Fluency in another language is desirable;
- Excellent numeracy skills;
- Excellent IT skills; proficient in the use of MS Office (particularly Outlook, Word, Excel, PowerPoint and SharePoint), with excellent typing skills;
- Be proactive, with a positive can-do attitude and a strong Team Player;
- Willingness to travel from time to time to project locations;
- Willingness to work weekends and evenings from time to time;
- Commitment to the vision, mission and values of Development Pathways.
Equality and diversity are at the core of Development Pathways’ values. In the selection of our staff, we are committed to gender balance and diversity without distinction as to race, sex or religion, and without discrimination of persons with disabilities: well qualified candidates are strongly encouraged to apply.
Our staff are expected to work collectively and individually to promote a constructive and sensitive approach to others from a variety of backgrounds, where the work of others is valued and respected.
Terms and benefits
Recruitment will be at the junior level and is a permanent and full-time post. Along with basic salary, the successful candidate would receive an attractive package of the following:
- Entry into the company pension scheme;
- Entry into the company bonus scheme;
- Flexible working hours;
- 30 days holiday in a year (excluding public/bank holidays);
- Company laptop;
- Company group life assurance;
- And, upon satisfactory completion of the probationary period of 6 months, access into the company private health insurance scheme.
The successful candidate may be expected to travel overseas on work-related assignments, up to a maximum of 4 weeks spread over a year.
How to apply
We invite interested candidates who meet the requirements to email their applications to firstname.lastname@example.org
Applications should include:
- A one-page cover letter explaining why you are applying for this position, and how your recent relevant experience and skills meet the requirements for this position;
- A Curriculum Vitae (maximum of two pages) specifying your qualifications, education and relevant work experience.
If successful, we will expect the names, email addresses and day-time contact numbers of two referees, one of them being your current line manager/supervisor (please do not send this information with your application).
Also, please note that this position is open to those who have the right to reside and work in the UK, so we will expect relevant proof of such if asked for an interview (please do not send this information with your application).
Closing date for this post will be Wednesday, 27th March 2019.
The security of your personal information is important to us. Please review our privacy notice for applicants for full information on this.
Applications will be reviewed on a rolling basis and a successful candidate may be selected prior to the closing date. Candidates are encouraged to submit their application as soon as possible.
Shortlisted candidates will be invited to complete a brief assessment and to participate in an interview.
Due to the high number of applications expected, unfortunately, only successful candidates will be contacted.